Administrative Assistant - Hybrid - Commercial Real Estate

Location: Jupiter, FL

Employment Type: Temporary-to-Full-Time

About Us

We are a well-established and growing commercial real estate company based in Jupiter, FL. Our team values professionalism, efficiency, and a collaborative work environment. We are seeking a highly organized and proactive Administrative Assistant to support our office operations and leadership team.

Position Overview

The Administrative Assistant will play a key role in supporting daily office operations, coordinating schedules, managing administrative tasks, and assisting various team members as needed. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced environment.

Responsibilities

• Provide general administrative support to leadership and staff
• Manage calendars, schedule meetings, and coordinate office activities
• Prepare, edit, and format documents using Word, Excel, and PowerPoint
• Process expense reports and reimbursements through Concur
• Assist with special projects and department tasks as assigned
• Maintain organized filing systems and office supplies
• Serve as a professional and courteous point of contact for internal and external stakeholders
• Support onboarding activities and assist with office logistics

Required Skills & Qualifications

• Proficiency in Microsoft Word and Excel
• Experience with PowerPoint is a plus
• Experience using Concur (or similar expense management software)
• Strong written and verbal communication skills
• Ability to prioritize, multitask, and meet deadlines
• High level of professionalism and confidentiality
• Strong attention to detail and organizational skills

Schedule & Work Arrangement

• Schedule: Monday-Friday, 8:30 AM-5:30 PM
• Work Location: Primarily in-office; limited remote flexibility may be considered (TBD)
• Hybrid work schedule available after the onboarding period (TBD)
• Likely hybrid schedule:
  • Monday & Friday: Remote
  • Tuesday-Thursday: In-office
  • Subject to business needs and may vary occasionally

Please email with your resume and availability for a zoom interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.